Midterm and Completion Reports

What Are They?

The midterm and completion reports are documents that illustrate the child’s learning progress through a description provided by the parent. The midterm and status report can be combined in a single document. So can the completion report and the portfolio (if you’ve chosen) this mode of evaluation.

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You can use:

  • The AQED template (at the bottom of the page) ;
  • The DEM template which can be found on the Secure Site for Homeschool Providers;
  • A document of your own design containing the following information:
    • Child’s identification
    • Type of assessment carried out
    • General comments on the child’s progress
    • Comments on the progress by subject

When Must I Submit My Report?

completion report must be submitted before June 15.

The midterm report should be submitted to your DEM resource person 3 to 5 months after the start of the implementation of your learning plan (LP).  In other words: 

  • If you started homeschooling in September, your midterm report is due between December and February. Usually, the RPs expect the midterm report by February 28 at the latest.
  • If you withdraw your child from school between September and December, you need to calculate 3 to 5 months after the withdrawal date.
  • If you withdraw your child after January 1, there is no midterm report to submit.

What is the earliest date I can submit my completion report ?

There’s no minimum date, but it’s safe to assume that there should be a few months between the midterm and completion reports, in order to be able to illustrate progress.

Where Should You Send It?

All reports should be sent to your resource person at the Direction de l’enseignement à la maison (DEM) via the secure site, by email or by post.

Direction de l’enseignement à la maison
Ministère de l’Éducation et de l’Enseignement supérieur
600, rue Fullum, 11e étage
Montréal (Québec)  H2K 4L1
514 787-3582
1 866 747-6626
Fax : 514 864-8921

Email: [email protected]

Secure Site for Homeschool Providers (gouv.qc.ca)

How Can I Show My Child’s Progress?

The parent should describe the child’s progress in each subject, stating the assessments used to measure the progress.

Assessments for the midterm report can be :

  • Daily follow-up by the parents through discussions, productions and other achievements of the child.
  • Evaluations by professionals or specialists (licensed teacher, remedial teacher, music teacher, coach, day-camp animator, etc.).
  • Mini-tests included in learning workbooks.
  • An exam conducted by the school service center for the sanction.
  • Other

If this is the completion report, it is necessary to enter the type of evaluation selected among the compulsory annual evaluation choices.

Templates and resource documents are available in the Members’ Zone.

Here’s what you’ll find: 

Templates and Writing Aids

  • Phrases to help with writing reports

Report Templates

  • Primary cycle 1 report template 
  • Primary cycle 2 and 3 report template
  • Secondary cycle 1 report template
  • Secondary cycle 2 report template

Combined Status and Midterm Report Templates

  • Primary cycle 1 combined status and midterm report template 
  • Primary cycle 2 and 3 combined status and midterm report template 
  • Secondary cycle 1 combined status and midterm report template
  • Secondary cycle 2 combined status and midterm report template

Numerous examples covering all cycles are also available.

At any time, members who feel the need may contact the support team for assistance.

Frequently Asked Questions About Reports

  • Do I Need to Include Learning Traces With My Report?

    No. Learning traces are only required at the monitoring meeting and in the portfolio.

     

    Please note! If you have chosen the portfolio evaluation method, it is not necessary to attach it to the midterm report. It should only be attached to the completion report.

    Should the Report Be Written by Competency ?

    DEM resource persons often insist that documents be written according to the competencies of the Quebec Education Program (QEP).

    In other words, in your reports, you should address all the competencies outlined in the QEP. You can organize the information any way you like (by project, by subject, in chronological order), but you must discuss your child’s progress in each of the competences of the QEP.

    Although there is some disagreement between the interpretations of the DEM and AQED on this subject, we must be clear that documents submitted by parents that did not include all the program competencies have been refused or have had to be modified. It therefore appears that, in your reports, clearly outlining how learning activities relate to the competencies of the QEP can simplify monitoring by the DEM.

    For its part, AQED maintains that the Education Act requires parents to provide an appropriate education, not one equivalent to that provided by the school system. It does not, therefore, seem reasonable to ask parents to break down learning/documentation according QEP’s competencies alone.